Host an Activity/Booth

Open Streets Santa Cruz County invites non-profit organizations, community groups and businesses to host a booth and/or activity at  its events. The free and family-friendly activities and educational outreach booths hosted by our community partners help make the event an enriching and fun experience for participants. Please note that businesses must be a sponsor to be a presenter.

Please note that the event may not be able to accommodate all groups wishing to participate. However, our selection committee strives to ensure a broad representation of groups related to the event’s goals to promote healthy and sustainable life-styles, community and quality of life.

Thank you for your interest and support!

Are there costs involved?

There is a suggested donation of $50-$125 to host an activity or booth, depending on the size and budget of your organization. SCOS obtains all the necessary permits for the street closure and access to activity areas along each route, however, we ask that all Presenters be completely self-sufficient in running their activity, which means bringing all needed equipment, staffing and supplies.

All of the activity leaders are volunteers and are not paid for their time or services provided during the event. However, we encourage SCOS public attendees to support activity leaders’ businesses/organizations and permit distribution of information or coupons.

What kinds of activities are encouraged?

SCOS has a range of programming. We emphasize interactive and fun activities that promote physical activity, health, sustainable living, environmental stewardship, community, safety and access.

Application process

Presenter applications will be posted on this website for all upcoming events. Check back here to submit an online application.

Please note that space is limited and the event may not be able to accommodate all groups wishing to participate. However, our selection committee strives to ensure a broad representation of groups related to the event’s goals to promote healthy and sustainable life-styles, community and quality of life.

Sponsor a barricade

Organizations are invited to “Sponsor a Barricade” at one of the West Cliff Drive side street intersections. This is way to help provide volunteer staffing needed for the event, as well as conduct valuable outreach to event participants at the same time. Organizations commit to providing adult barricade monitors (18 years or older) for the duration of the road closure (8 a.m. to 2 p.m.). A minimum of two people per sponsored barricade is needed.

The primary responsibilities of barricade monitors include: 1) serving as an event ambassador (greeting, answering questions, assisting in case of emergency); 2) conducting participant counts and 3) moving barricades for police and/or emergency vehicles. A mandatory one-hour volunteer training meeting in early October – at an early evening time, date TBD – is also required for all barricade monitors.

Booth/activity equipment

Presenters are asked to be completely self-sufficient in running their booth and/or activity, which means bringing all needed equipment (e.g. table and canopy), staffing and supplies. Standard booth space is 10′x10′.

Insurance

Certificates of Liability Insurance (COI) are required from ALL participating organizations. Additionally, Liability Waivers to be signed by participants are required for activities which are physical in nature (e.g. climbing, Zumba, bicycle obstacle course). SCOS organizers may be able to help identify ways to obtain insurance if you do not have a policy.

What is prohibited?
  • Sales or charging for services rendered at SCOS
  • Food or beverage sampling without approval from event organizers
  • Booths, tables or other structures may not block the sidewalk
  • SCOS organizers can address any questions about proposed activities and will work with Activity Leaders to develop programs that are appropriate, safe and fun.
Political campaigns

SCOS and its participating organizations may not provide any materials or support on behalf of any campaign, initiative or candidate. However, political activities may take place at any publicly accessible location as long as they are not blocking participant access or set up in a location that has been assigned to an official SCOS activity. No structures may be set up in the roadway or on the sidewalks.

Activity promotion

SCOS works with local media sponsors to promote the event to the public. In addition posters and flier are distributed widely in the community and the event is promoted through the event’s active Facebook page. Programming information is also listed on this website.

We also encourage Presenters to proactively promote the event and their individual activities through the promotion channels available to them, such as:

  • E-newsletters
  • Social networking sites, such as Facebook, My Space, Twitter
  • Online calendars and blogs targeted towards those who are interested in your activity

Presenters may also produce and distribute a specific flier with their activity details and event info.